Report: Phase II, Construction Meeting 4

	Lincoln University Urban Center 3020 Market Street, Philadelphia, PA Alterations to First Floor - Phase 2 Construction Meeting Report 4

Meeting Report:	4
Posting date:	October 28, 1997
Project:	Lincoln University Urban Center, 3020 Market Street - First Floor Alterations
Subject:	Phase II Construction Meeting No. 4
Date of Meeting:	October 28, 1997
GTM File:	i:\gtmanos\extra_1\r1629_11.htm

Attendees:	Dave Cemini, Penn Construction George T. Manos, Manos Architects John J. Shields, Penn Construction

Meeting notice:	This is the last regularly scheduled meeting for this project.

Report format:	Item numbers correspond to numbers on previous meeting notes. Notes are numbered consecutively. Gaps which occur in consecutive numbering reflect items which have been deleted from Meeting Reports since no further action is needed on the items . . .

8:45 AM: Old Business

10-28-97: In progress.

1.
Project schedule. (10-7-97) Construction schedule provided by Dave Cemini, reviewed and accepted by Manos. Two classrooms (near the freight elevator) are scheduled to be completed by 10-13-97, balance of construction to be completed by 10-31-97.
10-14-97: Updated schedule not available. Contractor to fax same to Manos. Construction progress was reviewed and found to be satisfactory. Construction projected to be approximately 75% complete by 10-21-97.
10-21-97: Updated schedule provided. Overall completion 85%-90%. Progress remains satisfactory.
10-28-97: Updated schedule provided. Project is substantially complete (see New Business for punch list and final inspection dates).

2 Chalkboards. (10-7-97) Chalkboards are on order as of 10-3-97. Contractor is awaiting word on availability of expedited delivery. If available, and if additional cost does not exceed $150, then contractor is authorized to proceed with expedited delivery.
10-14-97: Expedited delivery of chalkboards is not available. Delivery is expected by 24 October 1997.
10-21-97: Chalkboard delivery rescheduled for Friday, 10-31-97. Temporary chalkboards will be made available by Mr. Hammond from an existing supply until final boards are delivered and installed.
10-28-97: No change.

5 Electrical system drawings. (10-7-97) In progress.
10-14-97: In progress.
10-21-97: In progress.

6 HVAC system plans. (10-7-97) In progress.
10-14-97: Plans completed. Have been sent by contractor to Manos.
10-21-97: Plans not yet received.
10-28-97: Plans received. HVAC subcontractor to provide a plan showing HVAC zone boundaries.

7 HVAC system permit. (10-7-97) In progress.
10-14-97: In progress.
10-21-97: In progress. Contractor is reminded that any additional costs, whether imposed by the City or others, associated with late obtaining of permits, shall not be borne by Owner.
10-28-97: Permit issued. Copy forthcoming.

8 Temporary barricades. (10-7-97) Doors connecting Charter School with areas under renovation will be kept locked and, to the maximum practical degree when unlocked, will be supervised by construction personnel, in order to keep students and other unauthorized persons from wandering into construction areas. Temporary barricades will be erected in areas having no doors as is appropriate to secure the areas.
10-14-97: Continuing.
10-28-97: All barricades are now removed.

12 Change of use of storage room. (10-14-97) Space originally intended to serve as storage room may now be needed as office space. Manos to check with Lincoln to confirm.
10-21-97: Contractor to provide cost estimate for this work. Manos to review cost with Owner; then, if acceptable, to authorize Contractor to proceed.
10-28-97: Authorization to proceed issued 10-22-97. Room is 95% complete.

13 Telephone and data cabling to classrooms. (10-14-97) Prior to the meeting, Manos met and spoke briefly with Ralph Easley on the subject of telephone and data cabling for Phase II alterations. Easley informed Manos that no classrooms in Phase II areas are to receive telephone or data lines. Only the proposed new office space (i.e. the space being changed from storage to office) will receive telephone and data cabling.

14 Extra closet doors. (10-14-97) Lincoln requested the re-use of an existing pair of bi-folding closet doors which had been removed from a renovated area and were slated for disposal Contractor will install same as directed.
10-28-97: Selected doors did not fit the opening. Contractor is looking for other existing doors which are not being used which match the opening size.

15 Outstanding permits. (10-14-97) HVAC and electrical systems subcontractors are directed to obtain permits for their work immediately.
10-21-97: Electrical permit is issued.
10-28-97: HVAC permit is issued.

16 Window treatment, Phase I. (10-14-97) Window treatment for windows within demised premises along Market Street (part of Phase I construction) are scheduled for installation by 10-17-97.
10-21-97: Rescheduled. Installation expected to be complete by 10-24-97
10-28-97: Installation complete.

17. Final inspection. (10-21-97) Cemini reported that final inspection by building inspector now scheduled for Monday, 10-27-97.
10-28-97: During final inspection, a question arose as to the requirements for fire rating of certain corridor doors. Manos to review the questioned conditions with the plan examiner of record and resolve any outstanding matters. (Post-meeting note: Result of discussion with plan examiner is that there is no change to the Phase II plans as proposed - i.e. existing non-rated doors and frames do not have to be replaced with rated doors and frames.)

New Business

18. Punch list. Contractor to conduct punch list self-inspection, complete any unfinished work, and make required corrections to work not completed satisfactorily by end of day Thursday, 10-30-97. Manos to conduct final inspection Friday, 10-31-97 at 8:30 AM.

19. Door signs. Door signs are to be provided as specified. Signs on Doors 4, 23, 30, 31 to be in braille as well as conventional lettering. "Not an exit" signs have no braille.

Adjourned: 9:45 AM

* * End of Report * *

1.	Project schedule. (10-7-97) Construction schedule provided by Dave Cemini, reviewed and accepted by Manos. Two classrooms (near the freight elevator) are scheduled to be completed by 10-13-97, balance of construction to be completed by 10-31-97. 10-14-97: Updated schedule not available. Contractor to fax same to Manos. Construction progress was reviewed and found to be satisfactory. Construction projected to be approximately 75% complete by 10-21-97. 10-21-97: Updated schedule provided. Overall completion 85%-90%. Progress remains satisfactory. 10-28-97: Updated schedule provided. Project is substantially complete (see New Business for punch list and final inspection dates).
2	Chalkboards. (10-7-97) Chalkboards are on order as of 10-3-97. Contractor is awaiting word on availability of expedited delivery. If available, and if additional cost does not exceed $150, then contractor is authorized to proceed with expedited delivery. 10-14-97: Expedited delivery of chalkboards is not available. Delivery is expected by 24 October 1997. 10-21-97: Chalkboard delivery rescheduled for Friday, 10-31-97. Temporary chalkboards will be made available by Mr. Hammond from an existing supply until final boards are delivered and installed. 10-28-97: No change.
5	Electrical system drawings. (10-7-97) In progress. 10-14-97: In progress. 10-21-97: In progress.
6	HVAC system plans. (10-7-97) In progress. 10-14-97: Plans completed. Have been sent by contractor to Manos. 10-21-97: Plans not yet received. 10-28-97: Plans received. HVAC subcontractor to provide a plan showing HVAC zone boundaries.
7	HVAC system permit. (10-7-97) In progress. 10-14-97: In progress. 10-21-97: In progress. Contractor is reminded that any additional costs, whether imposed by the City or others, associated with late obtaining of permits, shall not be borne by Owner. 10-28-97: Permit issued. Copy forthcoming.
8	Temporary barricades. (10-7-97) Doors connecting Charter School with areas under renovation will be kept locked and, to the maximum practical degree when unlocked, will be supervised by construction personnel, in order to keep students and other unauthorized persons from wandering into construction areas. Temporary barricades will be erected in areas having no doors as is appropriate to secure the areas. 10-14-97: Continuing. 10-28-97: All barricades are now removed.
12	Change of use of storage room. (10-14-97) Space originally intended to serve as storage room may now be needed as office space. Manos to check with Lincoln to confirm. 10-21-97: Contractor to provide cost estimate for this work. Manos to review cost with Owner; then, if acceptable, to authorize Contractor to proceed. 10-28-97: Authorization to proceed issued 10-22-97. Room is 95% complete.
13	Telephone and data cabling to classrooms. (10-14-97) Prior to the meeting, Manos met and spoke briefly with Ralph Easley on the subject of telephone and data cabling for Phase II alterations. Easley informed Manos that no classrooms in Phase II areas are to receive telephone or data lines. Only the proposed new office space (i.e. the space being changed from storage to office) will receive telephone and data cabling.
14	Extra closet doors. (10-14-97) Lincoln requested the re-use of an existing pair of bi-folding closet doors which had been removed from a renovated area and were slated for disposal Contractor will install same as directed. 10-28-97: Selected doors did not fit the opening. Contractor is looking for other existing doors which are not being used which match the opening size.
15	Outstanding permits. (10-14-97) HVAC and electrical systems subcontractors are directed to obtain permits for their work immediately. 10-21-97: Electrical permit is issued. 10-28-97: HVAC permit is issued.
16	Window treatment, Phase I. (10-14-97) Window treatment for windows within demised premises along Market Street (part of Phase I construction) are scheduled for installation by 10-17-97. 10-21-97: Rescheduled. Installation expected to be complete by 10-24-97 10-28-97: Installation complete.
17.	Final inspection. (10-21-97) Cemini reported that final inspection by building inspector now scheduled for Monday, 10-27-97. 10-28-97: During final inspection, a question arose as to the requirements for fire rating of certain corridor doors. Manos to review the questioned conditions with the plan examiner of record and resolve any outstanding matters. (Post-meeting note: Result of discussion with plan examiner is that there is no change to the Phase II plans as proposed - i.e. existing non-rated doors and frames do not have to be replaced with rated doors and frames.)
New Business
18.	Punch list. Contractor to conduct punch list self-inspection, complete any unfinished work, and make required corrections to work not completed satisfactorily by end of day Thursday, 10-30-97. Manos to conduct final inspection Friday, 10-31-97 at 8:30 AM.
19.	Door signs. Door signs are to be provided as specified. Signs on Doors 4, 23, 30, 31 to be in braille as well as conventional lettering. "Not an exit" signs have no braille.